Explore the Features
Features built for music therapy practice management.
Practice In Tune brings scheduling, documentation, intake, billing, reporting, team management, and secure communication together in one system built specifically for music therapy practices.
No credit card required. Migration and setup help available for subscribed practices.
From intake to invoice — one connected workflow.
Practice In Tune helps you manage the full flow of your practice, so information does not have to live across separate calendars, spreadsheets, billing tools, inboxes, and documentation systems.
1
Intake
Collect intake information before services begin and keep those details connected to the client record.
2
Schedule
Create individual, group, facility, and recurring sessions in one central calendar.
3
Attend
Track completed visits, missed sessions, and follow-up needs from the session workflow.
4
Document
Complete music therapy-specific notes with templates, goals, objectives, attendance, and e-signatures.
5
Bill
Track charges, balances, transactions, recurring invoices, and secure online payments.
6
Report
Review billable hours, revenue, client activity, team productivity, and other practice-level information.
Scheduling + Attendance
A calendar built for real music therapy schedules.
Manage individual sessions, groups, facilities, recurring services, attendance, and daily schedules from one central calendar — so your team can quickly see what is happening and what still needs to be completed.
Day, week, and month views
Plan ahead or manage today’s schedule at the level you need.
Client, team member, and category filters
Narrow the calendar by client, therapist, or service category.
Recurring sessions
Create ongoing sessions without rebuilding the same schedule each time.
Attendance tracking
Track attendance as part of the connected session workflow.
Also includes: color-coded sessions, today’s sessions, session counts, add-session tools, and attendance workflow access.
Clients + Facilities
Client and facility records that keep the details together.
Keep client, family, facility, billing, intake, goals, and documentation information connected in one organized profile.
Client Profiles
Store client details, status, client type, contact information, and important notes.
Contact and payor information
Keep family, caregiver, facility, and billing details connected to the right client.
Note history
Review past session notes and documentation from the client profile.
Goals and objectives
Store treatment goals and objectives directly with the client record.
Facilities and organizations
Support individual clients, groups, facilities, contract partners, schools, and other organizations.
Also includes: active/inactive client toggles, client search, intake form history, associated files, and facility connections.
Documentation + Notes
Documentation designed for music therapy.
Practice In Tune supports the documentation styles music therapists actually use, with note templates, goals and objectives, attendance, e-signatures, and tools that make repeat documentation faster.
Music therapy-specific note templates
Use templates for SOAP notes, narrative notes, rating scales, percentage scales, and custom practice documentation.
Goals and objectives inside the note workflow
Bring client goals into view while documenting so treatment plans and session notes stay connected.
Load Last Note
Save time by loading the previous note when appropriate, so therapists do not have to start from scratch every session.
E-signatures
Sign notes electronically with draw or type options and preserve signature timestamps.
Attendance connected to notes
Document attendance status as part of the note workflow.
Also includes: note type selection, session date connection, narrative note fields, default templates, custom templates, and template visibility controls.
Intake Forms
Intake forms connected to your practice workflow.
Collect important client information before services begin and keep intake details connected to the client record instead of scattered across forms, emails, and spreadsheets.
Intake form builder
Create and edit intake forms inside Practice In Tune.
Preview mode
Review intake forms before sending them so you can check the client experience.
Custom welcome text
Add your own practice-specific instructions, welcome language, and onboarding information.
Sent form tracking
See which intake forms have been sent, completed, or expired.
Client record connection
Keep submitted intake information connected to the correct client profile.
Also includes: sent dates, expiration dates, status tracking, email delivery, intake form history, and setup support.
Billing + Payments
Billing that keeps up with recurring music therapy services.
Manage accounts, balances, transactions, invoices, recurring billing, and online payments from one connected billing workflow.
Accounts and balances
See what each payor owes and review account balances at a glance.
Transactions
Track charges, credits, payments, and account history in one place.
Invoices
Create and manage invoices connected to client and payor accounts.
Recurring invoice settings
Set invoice frequency, invoice dates, prior balance options, and review settings for ongoing billing.
Stripe payments
Accept secure online payments and keep payment records connected to the account.
Also includes: balance-through date filtering, billing type options, prior balance settings, review-before-send options, invoice history, and downloadable billing data.
Team + Permissions
Team tools for growing practices.
Practice In Tune helps practice owners manage therapists, interns, admin users, assigned clients, privileges, and team information as the practice grows.
Team member records
Store team member information, contact details, professional identifiers, and internal notes.
Assigned Clients
See which clients are connected to each team member.
Privileges
Manage user permissions so team members can access the tools and information they need.
Credential fields
Track important professional information, including CBMT numbers and NPI numbers.
Team Files
Keep team-member-related files organized in one place.
Also includes: active/inactive team member toggles, admin users, therapist users, intern support, role-based access, and team scheduling connections.
Messages + Communication
Secure communication inside your practice system.
Keep communication connected to your practice workflow with organized messages, searchable history, and separate areas for active, archived, and external communication.
Inbox
View current messages in one organized place.
Archives
Keep past communication accessible without cluttering the active inbox.
External communication
Support communication with contacts outside the internal team workflow.
Keyword search
Find past messages quickly when you need to reference prior communication.
Practice-connected messaging
Keep communication closer to the client, team, and practice information it relates to.
Also includes: new message creation, message history, contact-based communication, archived messages, and secure messaging workflows.
Reports + Business Visibility
Reports that help you understand your practice.
Practice In Tune gives practice owners clearer visibility into billable hours, revenue, clients, team members, service categories, tags, and other business activity.
Report builder
Create reports using selected date ranges, report types, and optional filters.
Billable hours by team member
See how billable work is distributed across therapists and team members.
Billable hours by client
Review billable service activity by client.
Hours by category
Understand how time is distributed across different service types or categories.
Revenue report
Track revenue activity and review financial performance by selected filters.
Also includes: filters by category, team member, tags, clients, payors, date ranges, generated report history, and downloadable reports.
Built to keep client information secure.
Practice In Tune protects your data with HIPAA-compliant infrastructure, encrypted storage, secure messaging, role-based access, and electronic documentation tools so you can focus on your clients with confidence.
HIPAA-compliant tools
Built with privacy and security in mind for healthcare documentation.
Encrypted storage
Client information is protected with secure data storage.
Secure messaging
Keep practice communication inside a protected system instead of scattered across everyday channels.
Role-based access
Give each user access to the tools and information they need.
E-signatures
Support electronic signing for completed documentation.
Permission settings
Manage user privileges as your team and practice grow.
How does Practice In Tune compare?
Choosing the right practice management software is a big decision — especially when your music therapy practice needs more than a generic therapy workflow. Explore our side-by-side comparisons to see how Practice In Tune compares with other popular platforms.
Practice In Tune vs. SimplePractice
Compare pricing, documentation, billing, team access, and other features that matter when choosing software for a music therapy practice.
Practice In Tune vs. Jane
Explore scheduling, billing, customization, clinic tools, and the overall fit of each platform for music therapy practices.
Don’t see the software you’re currently using? Contact us and we’ll be happy to answer your questions.
Migration Support Available
Worried about switching systems?
We can help.
Moving into a new practice management system can feel overwhelming, especially when you already have clients, schedules, notes, billing workflows, and team members to manage.
After your practice subscribes, Practice In Tune offers setup and migration support so you do not have to figure it out alone.
Migration support may include
- Client roster import
- Team and user setup
- Custom note template setup
- Intake form setup
- Basic billing setup
- One-on-one training
Built for music therapy practices.
Ready to see how Practice In Tune works?
Try Practice In Tune free for 30 days and see how it can help organize scheduling, documentation, billing, intake, communication, and reporting for your music therapy practice.
No credit card required. Migration and setup help available for subscribed practices.